Not On The Highstreet
Organizing a special event can be an important responsibility. Whether this is a birthday party you’re planning or a totally different special event, the same sort of principals are used. These 10 effective tips will help you on your way to organizing a special event!
1. Start Planning Months in Advance
You’re always going to pull off your event much better if you start planning months in advance. You’ll feel more confident, stress free, and best of all, your guests will have a better time too! Start planning at least a few months in advance so you can book great vendors and plan properly.
2. Get Organized
Getting organized will help you to see what you have yet to do and what you’ve successfully done. You can do this with a book planner or maybe even an online spreadsheet. This can also give you a way to see the event budget properly and how you’re spending the money.
3. Have a Plan B for Certain Things
If you’re going to attempt to pull off something big at this special event, it helps to have a plan B in place. You may never need to use it, but a plan B can be a good idea if you’re taking a risk of any kind. You never know what might happen on the day either, so for flawless execution a plan B is a must.
4. Take Plenty of Pictures
Taking plenty of pictures is a must, whether you’re throwing a corporate bash or a birthday party. You could even hire a professional photographer, depending on your budget. If you like, you could leave disposable cameras on every table to get the event from all points of view!
5. Focus on the Decor and Creating an Atmosphere
One of the best ways to pull off an event is by focusing on the decor and creating an atmosphere with it. This will set the scene and tone for the night ahead. By taking your time here, you’ll have a great backdrop to all of your pictures too. Choose an appropriate functions room and go from there. What do you want your guests to feel as they enter the room?
6. Don’t Cut Corners When it Comes to Food
The food is probably going to be one of the most memorable things about the event, so don’t cut corners when it comes to your food. It’s probably a good idea to hire a great caterer who will help you to come up with a menu to suit everybody.
7. Consider Entertainment Carefully
Consider your entertainment to make sure it suits the kinds of people you’ve invited. This might be a balloon artist or a classical singer.
8. Create a Budget
Sticking to a budget will help you to spread your money out evenly, and ensure you don’t run out when hiring a particular vendor. You can’t be too careful!
9. Consider Parking
People may struggle to park at the event, and the last thing you want is a load of disgruntled guests. Make sure you consider this in your planning!
10. Make it Easier for Out of Town Guests
Make it easier for out of town guests to come along. Look for great hotels and places they can stay. You could even give them welcome packs so that they settle in better!